Saturday 31 May 2014

Why to-do lists don't work

We all have our own methods and tools that help us to stay focused, motivated and productive. One of those might be a “to-do list”. There are a lot of benefits of having a list of things to remind you what you need to do, helping you prioritise your tasks and give you a sense of achievement when you tick off achieved tasks.

Recently I came across a few interesting articles and some research that indicates that to-do lists can be overwhelming, ineffective and can leave you feeling demotivated and pressurised.

Emotions play an essential role in how we think and solve problems. They impact our motivation and productivity, therefore if those emotions are negative, they will narrow our thinking, creativity, memory and efficiency. Positive feelings on the other hand will increase our intrinsic motivation, whilst improving cognitive flexibility and analytical skills.

According to data collected by a company called iDoneThis, 41% of to-do list items never get done and only 15% of completed tasks were ever on a to-do list in the first place, so therefore there will always be unfinished tasks on your list. Furthermore, because there are often incomplete items on your list, it can be seen as a nagging tool provoking anxiety, feelings of failure and worry that you have not accomplished what you set yourself to do.

Software pioneer, Marc Andreessen suggests the substitution of a to-do list with what he calls an anti to-do list, or if you will a ‘Done List’. Rather than having a list of things to do, replace it with a record of your daily accomplishments instead. Recording your wins and achievements will create a rush of endorphins, increase your energy levels, motivation and give you a sense of satisfaction from completed tasks.

You may think that there is no point writing a list of things that you have already completed, but as research testifies, spending few minutes reflecting on your day and writing down your accomplishments will make you appreciate progress that would have otherwise gone unrecognized and will improve your ability to plan going forward. Making progress (even small wins) will also fuel your drive and engagement, boosting your energy and motivation, leaving you more productive. Additional study from Harvard Business School also suggests that setting aside 15 minutes of reflection at the end of each working day can make you better at your job and lead to better performance due to a boost in self-efficacy. Writing things down identifies what was helpful as well as providing a visual stimulus that will create positive feelings.

Everyone is different and some people probably will not be able to work without a to-do list, whereas for others, a list may not work. Whether you decide to use a to-do list or not, I think there is a real benefit in taking time to think about your day and celebrate your achievements. Just make an appointment with yourself, or if you'd rather put it on your list of things to do... :)